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TARRAGON PROPERTY SERVICES – Development Coordinator / Contract Administrator

Job Description


Position:       Development Coordinator / Contract Administrator



Reports To:  Senior Development Manager



Acting as direct assistant to one or multiple Project Managers; the following skills and duties will be required and or expected.



  1. Generate and formalize all contracts, Purchase Orders, and Change Orders, from drafts generated by Project Managers.
  2. Log all Contracts, Purchase Orders and Change Orders in the Contract Control Log and track their progress/flow through the approval and distribution process.
  3. Maintain all contract boiler plates and keep current with the legal department’s guidance.
  4. Distribute executed contract documents to accounting, central files, and the vendor.
  5. Set up “Change Order” Spread Sheets for each vendor as required.
  6. Confirm contractor registration number and license is current and up to date.
  7. Procure and track proper insurance certificate from all vendors.
  8. File and track all “intent to lien” notices for each project.
  9. Track vendor submittals of safety program when required.



  1. Compile and review invoices before forwarding to Project Manager for approval.
  2. Ensure all contracts are coded, include a schedule of values, and pay applications prior to distribution.
  3. Help project accountant resolve various issues related to contracts and accounting.
  4. Help resolve monthly invoice discrepancies as requested by project manager.
  5. Help resolve accounting questions and trouble shooting issues with vendors and contractors as required.
  6. Help ensure all proper accounting procedures are implemented on each project.



  1. Submit permit submittals for projects as requested.
  2. Complete various project applications for power, gas, energy rebates, etc.
  3. Procure bonds, track all bonds, and facilitate the release of bonds as requested.
  4. Schedule appointments and/or coordinate meetings for the Project Manager as needed.
  5. Copy, route and send incoming and outgoing correspondence for the Development Group as needed.
  6. Check “out going” boxes on a daily basis for Development Group and distribute as directed.
  7. Assist with Development Group filing as requested.
  8. Assist with project related phone/address lists.
  9. Arrange for messenger/delivery service for Development Group as requested.
  10. Set up and help organize all projects to operate in a consistent fashion.
  11. Conduct trade and jobsite office correspondence and communications as requested.
  12. Order and route all requested drawings, prints and plans.
  13. Assist with updating as-built document and producing Operation and Maintenance manuals for selected projects.
  14. Arrange to have bid packages distributed to prospective bidders.
  15. Maintain files for field reports for Testing Labs, soils engineer, and special inspections for all projects.
  16. Assist with maintaining as-built documents as requested. .
  17. Prepare and update scopes of work as requested by the Construction Manager.
  18. Update and formalize meeting minutes as requested.
  19. Run errands to the City. Consultants, etc. as requested.
  20. Complete miscellaneous projects as requested by Project Managers.


h:\general\contract and project administrator.doc

Construction & Maintenance Project Supervisor

Construction & Maintenance Project Supervisor
State of Washington – Monroe, WA
See original job posting at State of Washington »


The Department of Corrections is seeking highly motivated and qualified staff for Construction Maintenance Project Supervisor located at Monroe Correctional Complex.

The Monroe Correctional Complex (MCC) is comprised of five units: Washington State Reformatory Unit (WSRU), Twin Rivers Unit (TRU), Minimum Security Unit (MSU), Special Offenders Unit (SOU), and the Intensive Management Unit (IMU). In all, MCC houses approximately 2,500 offenders and employs approximately 1,200 staff.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society

At the Monroe Correctional Complex under the direction of the Plant Manager 3, this position is responsible for the upkeep of facilities, buildings, and grounds, in an effort to maintain a safe, sanitary, and working environment for offenders, staff, and visitors of the Monroe Correctional Complex.

This position is a lead position, which supervises a crew of offenders and works with all levels of custody in a correctional facility.

Example of General Duties:

  • Supervise a crew of offenders
  • Repair windows, doors, walls, ceiling titles, flooring of existing buildings
  • Repair plumbing fixtures to include toilets, sinks, tanks, water filters, and appliances
  • Repair piping system to include domestic water, sprinklers, air and stream
  • Repair/preventative maintenance to roofs and gutters
  • Repair or unclog sewer or storm drains
  • Construct or repair concrete foundations for walkways and foundations
  • Construct or repair security fences and razor wire
  • Paint/refinish wood or sheetrock walls or trim molding
  • Order inventory, parts and supplies, and complete documents
  • Coordinate and assign projects for your work unit under the direction of the Plant Manager

Working conditions include but are not limited to:

  • Working in confined spaces such as basements, tunnels, or crawling in ceilings
  • Working from lifts, ladders, or scaffolding
  • The ability to use hand or power tools and equipment used in building and maintenance work
  • The ability to stretch, bend, squat, kneel and lift
  • The ability to sit at a desk and write orders for parts, supplies, and inventories
  • The ability to work with all custody levels at a correctional facility, supervising a crew of offenders
  • The ability to work forty hours a week
  • The ability to work overtime when required

Four years of experience in construction or building maintenance work or journey-level work in one of the building trades And A valid driver’s license

Supplemental Information:
‘The mission of DOC is to improve public safety.’ For additional information about the Department of Corrections, please visit . IMPORTANT NOTES: From July 1, 2011 through June 30, 2013 a 3% temporary salary reduction is in effect for most state positions. The salary range noted in this recruitment announcement reflects this temporary reduction. For specific information see: Temporary Salary Reduction Info . · Please include a minimum of three professional references with your application . The Department of Corrections defines a professional reference as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. · All Department of Corrections employees are fingerprinted for a criminal history background check. · Employees work with offenders in a potentially hazardous setting. Please consider this when deciding whether to apply. · Tuberculosis is a priority health issue for Department of Corrections’ employees. A baseline TB skin test is required prior to employment for all staff. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results. · If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment. The Department of Corrections is committed to hiring individuals who possess core diversity competencies: · Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace. · Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds. · Respectfully acknowledge people’s differences and recognize these differences as important and valuable. · Promote inclusiveness. · Be culturally sensitive and appropriate. · Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email or call us at (360) 794-2716. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
State of Washington – 16 hours ago – save job – block

Project Superintendent

Holland Residential – Seattle, WA
See original job posting at Holland Residential » Overview :
Holland Residential is seeking an experienced Superintendent to join our Construction Team.

We are seeking a team player with a strong work ethic that offers exceptional interpersonal skills, proven work ethic and follow through. The Holland Team consists of Associates that demonstrate strong leadership, communication, team-building, and decision-making skills.

Responsibilities :
Job Summary:
This position is responsible for planning and organizing a construction project so that it is finished in a quality manner, on schedule, and within budget to develop and maintain a positive company reputation with the client and community. The incumbent must maintain effective communications with immediate supervisor and the Project Managers on all construction matters that relate to project success. The incumbent is responsible for the schedule, quality, budget and safety on assigned construction projects, all in accordance with Holland policies and the requirements of local jurisdictions.

Essential Job Functions:
Provides information and expertise in the design and planning of construction projects to ensure quality, timely and cost effective construction. Studies contract drawings, shop drawings, specifications and quality assurance programs to fully understand design criteria for construction purposes. Provides critique and suggestions regarding design details to ensure buildability of project. Contributes to the establishment of controlling budgets and scheduling of construction activities during pre-construction meetings. Assists in ensuring that appropriate building permits are obtained. Oversees and directs all phases of construction work at project job sites. Arranges for proper size and skill-mix of crew on jobsite where necessary. Monitors progress schedule and takes action to ensure project proceeds on established schedule. Orders construction materials according to project specifications. Schedules work activities of crews and subcontractors to effectively sequence activities. Ensures that building inspections are completed at the appropriate times. Oversees the maintenance and protection of company equipment. Determines and orders tools and equipment according to project requirements in a timely manner. Monitors and corrects all construction activities to comply with applicable municipal ordinances. Ensures proper and accurate job layout according to design drawings and specifications. Monitors job costs and takes corrective action to ensure project completion within budget. Maintains good relationships with neighbors of jobsite. Monitors, enforces and maintains job safety for construction project. Ensures that crew is informed of, and uses safety equipment required by OSHA / WHSA regulations as applicable for state or region. Monitors subcontractors to ensure that safety requirements are adequately met. Monitors construction activities and takes corrective action to ensure that quality standards are met. Monitors subcontractors to ensure that all work proceeds within quality assurance programs. Monitors jobsites to ensure that construction proceeds according to requirements of quality assurance programs. Completes punchlists and corrects all punchlist related problems. Directs the completion of all construction detail to ensure customer satisfaction. Ensures that occupancy permit is obtained before owners take occupancy. Prepares reports and documentation to comply with company procedures. Ensures that time cards are prepared and submitted to appropriate party. Prepares progress reports that contain labor hours and in-place quantities. Maintains an accurate up-to-date job diary for jobsite. Prepares equipment and manpower requests for construction needs. Generates back-up for owner change orders, and processes back-up for subcontractor back charges. Maintains effective supervision and communication on jobsite. Clearly and accurately delegates authority and responsibility to subordinates and co-workers. Creates and maintains productive working relationships with project managers and subcontractors. Keeps supervisor and project managers informed on construction projects. Reports progress of projects. Reports potential problems. Communicates need for in-house resources. Reviews preliminary drawings for cost control, assists Project Manager in budget preparation and in the analysis of potential construction techniques. Supervises subordinates according to labor contract specifications. Enhances company posture on Equal Employment Opportunity by recruiting, selecting, developing and retaining protected class employees. Performs other duties assigned.

Qualifications :
Education : High School Diploma or equivalent required. Additional construction related courses from a vocational or technical school preferred.

Experience: This position requires a minimum of three to five years experience supervising construction projects /activities. Carpentry background is helpful including previous experience as a framing or drywall supervisor. Demonstrated construction ability shown through superior performance in a supervisory capacity. Familiarity with design/build process and ability to coordinate many people and activities involved in construction according to plan and design intent.

Skills and qualifications :
Strong verbal and written communication skills Ability to work effectively with all levels of employees while inspiring respect and credibility Ability to perform multiple tasks in a complex operating environment Problem analysis and conflict resolution skills Effective teamwork and interpersonal skills Detail oriented and organized Strong analytical aptitude Must work well under pressure Must be proactive, flexible, responsible and resourceful Able to work independently, self-managed and motivated Demonstrated advanced proficiency in the use of Word, Excel, and intermediate proficiency in the use of PowerPoint and Outlook is required Customer focused and responsive Strong attention to detail

Additional requirements:
Ability to lift, push and pull up to a minimum of 20lbs Flexibility in days and hours worked Hearing and visual ability to observe and detect signs of emergency situations Fluency in English both verbally and non-verbally Computer literacy Valid Driver’s License

Working conditions:
This position is in the construction environment and involves hazardous work conditions requiring protective equipment and training that conforms to OSHA / WSHA regulations. Conditions my cause some physical discomfort due to temperature, dust and noise.

The Superindentent represents and promotes Holland’s Core Values of Great People, Great Business, Deliver Exceptional Customer Service and Have Fun! This is an excellent opportunity to apply your talent, vision, drive, and experience to the Holland Team.
Holland Residential – 1 day ago – save job – block

Cost Estimator/ Project Manager Liberty Bay Excavating – Seattle, WA

See original job posting at Liberty Bay Excavating » Liberty Bay Excavating is a leader in the construction industry both with our customers and employees. Our company culture is based around a combination values that include safety first, quality performance, trust and confidence, continued focus, and commitment. We strive for excellence in every aspect of our company. Customer satisfaction is our highest priority followed closely by a high-quality finished job.

We have some of the most qualified staff for our operations and rely on each other to keep everything running smoothly.Key Responsibilities: Responsible for preparing cost estimates for residential, commercial and municipal building projects based on the use of construction plans and industry knowledge. Provide continuous monitoring of open bids, RFP’s and estimates to inform management of either new business awards or lost opportunities. Occasional Duties: As needed, the Cost Estimator will provide on-site management of assigned construction projects. Insure project performance through the effect prioritization of safety and environment needs, schedule, costs, equipment, manpower, material, subcontractors, equipment maintenance, and quality.
Liberty Bay Excavating – 1 day ago – save job – block

Facilities Coordinator II at HomeStreet Bank

We’re growing!

Our Facilities Coordinator assists the Corporate Services team in carrying out the daily operations required to maintain and improve the company’s physical properties. This position will spend up to 20% assisting with Mailroom operations.

Essential Functions:
Home Office and Branch Moves
Schedule home office moves and workstation reconfigurations with contract vendor.
Provide complete and accurate quotes to department managers requesting moves and/or workstation reconfigurations.
Prepare and distribute move documents, coordinating all moves with the IT Help Desk.
Provide moving instructions and supplies to employees being moved.
Ensure that all moves are well organized and as seamless as possible to employees being moved.
Assist the Corporate Services team with branch moves.
Space Plan Maintenance
Track employee moves and locations in the home office and branches.
Make regular updates to floor plans in Microsoft Visio.
Organize and maintain home office and branch drawings.
Support the Corporate Services team by providing drawing enlargements and print-outs as requested.
Corporate Services Work Requests
Field incoming work requests and create HEAT tickets for the Corporate Services team.
Request repairs and maintenance from approved vendors for the home office and branches.
Monitor status of requests and provide regular updates.
Vendor Management
Coordinate current vendors and service providers.
Maintain vendor relationships to assure fair pricing and prompt service.
Assist the Corporate Services team in locating new vendors as needed.
Conduct vendor research to ensure competitive pricing and service.
Two Union Swuare Maintenance and Coordination
Inspect Home Office facilities regularly to evaluate maintenance and repair requests.
Request repairs and maintenance from approved vendors.
Inspect and approve maintenance and repairs performed by vendors.
Perform required maintenance and repairs as directed.
Two Union Square Security System
Perform lead function in maintaining and monitoring access card system.
Provide new employees with access cards and ensure access cards are returned for all employees leaving the employ of HomeStreet Bank.
Coordinate building access levels with Two Union Square Tenant Services.
Annually produce and provide home office managers with reports indicating the number of staff they have with access cards and the corresponding level of access.
Place service calls with security system vendor for maintenance and repair of the card access system.

Assist the Mailroom with morning mail sort of incoming mail and outgoing mail along with courier packages.
Receive and log deliveries, including timely notification to designated recipients.
Process overnight packages and branch mail bags for pick up by contract courier.
Assist various departments with bulk mailings.
Assist customers and employees with mail inquiries and package tracking.
Other Functions
Provide administrative support to VP of Corporate Services and Facilities Coordinator II.
Act as lead in the management of the HEAT ticket tracking system for the department. Includes running monthly work matrix reports.
Cross trained in mailroom functions.
Other duties and responsibilities as assigned.

Minimum of 1 to 2 years work experience in facilities, real estate management construction or project supervision, and mail room operations. Education may be substituted for experience.
Excellent communication skills – phone, written and personal contact – with patience and tolerance in dealing with others.
Ability to work within deadlines and under pressure.
High degree of initiative, multi-tasking abilities, customer service skills and problem-solving skills.
Ability to be adaptable and flexible; desire to work cooperatively with others as a team and with people of diverse backgrounds.
Maintain effective communication and working relationships with co-workers and managers.
Unquestionable integrity and ability to handle confidential and sensitive information.
Regular and punctual attendance is essential.
Willingness to assume additional responsibilities/duties/projects as they arise.

Ability to lift 20-50 lbs.

HomeStreet Bank is an Equal Opportunity Employer
HomeStreet Bank – 22 hours ago – save job – block

Project Specialist at WESCO

Project Specialist
6101 Seattle WA – Seattle, WA
See original job posting at Wesco International »

The Project Specialist is responsible for managing material flow for construction projects. He or she will also help coordinate activities of the project team, identify appropriate resources needed, and develop schedules to ensure timely completion of large projects. Detailed Description

  • Direct and manage project development from beginning to end
  • Develop full-scale project plans and associated communications documents
  • Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion
  • Liaise with project stakeholders on an ongoing basis
  • Estimate the resources and participants needed to achieve project goals
  • Set and continually manage project expectations with team members and other stakeholders
  • Identify and resolve issues and conflicts within the project team
  • Identify and manage project dependencies and critical path
  • Plan and schedule project time lines and milestones using appropriate tools
  • Track project milestones and deliverables
  • Develop and deliver progress reports, proposals, requirements documentation, and presentations
  • Proactively manage changes in project scope, identify potential crises, and devise contingency plans
  • Perform other duties as required Job Requirements
  • Knowledge of business and management principles involved in strategic planning, resource allocation, and production methods
  • Proficient skills in MS Office (Exchange, Word, Excel, PowerPoint, etc.)
  • Proven ability to oversee processes to achieve objectives
  • Ability to build strong business relationships with other functional areas to best support mutual objectives
  • Strong problem-solving skills and ability to analyze work flow/processes in order to provide excellent service to internal and external customers
  • Strong interpersonal, conflict management, and negotiation skills as well as strong human relations skills to supervise and develop assigned employees
  • Effective skills in conducting research into project-related issues and products
  • Ability to learn, understand and apply new technologies
  • Ability to effectively prioritize and execute tasks
  • Excellent written and verbal communication skills


  • Minimum of 2-5 years of sales or customer service experience


  • Bachelor’s degree in Business or related field preferred Additional Details

At WESCO, we offer a competitive compensation and benefits package including medical, dental, vision, life, AD&D, vacation, 401k, tuition reimbursement, STD/LTD, Legal assistance, long term care and more. WESCO values diversity and is an EOE/AA employer.
Wesco International – 1 day ago – save job – block

Cover Letter Concepts: Dos and Dont’s

By Heather Krasna

While there isn’t a single winning formula for a cover letter, there are strategies you can apply that will put you in the right ballpark. Let’s start by clearing up some misconceptions about cover letters.

Cover letters are not:

  • An opportunity to write about your life story or personal philosophy.
  • A chance to detail your entire career history.
  • A place to explain why you left each of your past employers or to focus on why you are unemployed.
  • An opportunity to talk about how the job you’re applying for would benefit you personally.
  • A place to focus on what you’ve learned as opposed to what you’ve achieved.
  • A document you can use with each job you apply to without customization.
  • Something you can slap together without proofreading.

Instead, cover letters are a place for you to provide a succinct explanation of how you meet the requirements of the specific job you’re applying for. This means you need to read the job description several times, highlight the most important details, and then use those as a checklist. In one page, your cover letter should provide examples of how you meet each of the criteria.

A good structure of a cover letter is as follows:

Opening Paragraph(s)

Your opening sentence can be something like this: I am delighted to submit my application for the position of [fill in the job title here and, if needed, the requisition number].

Follow with something along the lines of: I believe I would be a strong candidate for this opportunity because [provide a succinct list of reasons based on the details in the job description].

If you’re applying to work at a mission-driven organization, you may want to add something about your “demonstrated commitment to the mission of ____”.

Body Paragraph(s)

Give specific examples of how you meet the most important requirements of the job, highlighting end results, numbers and achievements.

How can you tell what the most important requirements are? Consider the job title, what the description emphasizes, what requirements are essential and whether certain points have been repeated.

After you’ve covered the most important requirements, share examples of how you meet the next most important requirements of the job, highlighting end results, numbers and achievements.

Closing Paragraph(s)

If applicable, mention more personal items that may assuage any doubts of the recruiter or hiring manager.

For example, if you have a year or more of an employment gap in your resume, are relocating to another city, aren’t available to work immediately because you’re still in school, etc., here is the place to address these issues – briefly – and without making them sound like a big deal. If you are relocating, for example, mention why you’re enthusiastic about moving to the new location, and perhaps mention a personal reason why you are moving there.

Then end by mentioning that you’re going to follow up on your application with a phone call or email, reiterate your interest in the position and thank the employer for their consideration.

Heather Krasna is Director, Career Services at the UW Evans School of Public Affairs and author of Jobs That Matter: Find a Stable, Fulfilling Career in Public Service.

Kennedy/Jenks Consultants job opening

Construction Field/Office Administrator—Federal Way, WA
ID: 435
Location: Federal Way, WA
# of openings: 1


 Kennedy/Jenks Consultants, an employee-owned, full-service, engineering and environmental sciences consulting firm, serving water environment, transportation, and industrial services clients throughout the Western United States, has an excellent opportunity in our Federal Way, Washington, office for a Construction Field/Office Administrator. This position provides support to the technical and management project staff by performing the following types of activities:

  • Project and construction management administrative support
  • Contract administration and preparation
  • Record of materials management (demonstrated experience required)
  • Reviewing contract documents for Division 0 and Division 1 consistency
  • Contract Change order preparation
  • Discuss issues with Kennedy/Jenks field personnel
  • Attend construction meetings and prepare/distribute minutes (at construction sites, as applicable)
  • Assist in preparation of proposal for CM services
  • Project budgeting and tracking
  • Maintain documentation control and schedules
  • Meeting coordination & Set-up
  • Formatting, editing, and producing project documents, including reports to clients and government agencies; correspondence; specifications; technical memos; and Excel spreadsheets
  • Organizing and maintaining project and contract files
  • Preparing and tracking of project scope and cost change orders
  • Preparing and reconciling invoices
  • Preparing presentation materials
  • Arranging conference calls
  • Performing administrative duties such as letter writing, telephone answering, and serving as a point of contact for project managers
  • Federal aid construction administrative experience desirable


The successful candidate must have proven construction management/project administrator background; proficient expertise in Microsoft Word, Excel, and Adobe Acrobat; experience with Microsoft Project; and the ability to work with Construction Managers to track project budgets and progress. Bring your exceptional organizational skills, attention to detail, ability to produce high quality work and to handle competing priorities, and join our dynamic group of engineers and scientists.


As an employee-owned firm, Kennedy/Jenks offers a unique company culture with a corporate commitment to maintaining a positive work/life balance. Kennedy/Jenks Consultants provides excellent compensation and comprehensive benefits packages, including career advancement opportunities; outstanding training opportunities; stock ownership; profit sharing; and excellent health, dental, and life insurance. If you are ready for this challenge, please apply below and join our team.


For additional info and application materials follow the link.

Holland Residential job Posting

Holland Residential has posted the following position:

Site Coordinator


Education:  High School diploma or equivalent required. Bachelor Degree strongly preferred.

Experience:  Requires three to five years supervisory (foreman, general foreman, etc.) experience, design-build experience helpful. Construction experience in concrete, wood / steel stud framing, drywall and structural steel erection are preferred.

  • Strong organizational skills
  • Superior analytical aptitude
  • Strong communication skills, both writing and oral, and able to communicate to a wide variety of people
  • Self-starting and driven
  • Ability to solve problems, and use available resources is required
  • Must be honest and prepared to work in a team environment
  • Proficient in MS Suite, specifically MS Word and MS Excel

Follow the link for more details and to apply.



PCL Construction job posting

PCL Construction has an opening for superintendent.