Job Description

Position:       Development Coordinator / Contract Administrator

Reports To:  Senior Development Manager

Acting as direct assistant to one or multiple Project Managers; the following skills and duties will be required and or expected.

CONTRACT CONTROL:

1. Generate and formalize all contracts, Purchase Orders, and Change Orders, from drafts generated by Project Managers.
2. Log all Contracts, Purchase Orders and Change Orders in the Contract Control Log and track their progress/flow through the approval and distribution process.
3. Maintain all contract boiler plates and keep current with the legal department’s guidance.
4. Distribute executed contract documents to accounting, central files, and the vendor.
5. Set up “Change Order” Spread Sheets for each vendor as required.
6. Confirm contractor registration number and license is current and up to date.
7. Procure and track proper insurance certificate from all vendors.
8. File and track all “intent to lien” notices for each project.
9. Track vendor submittals of safety program when required.

ACCOUNTING:

1. Compile and review invoices before forwarding to Project Manager for approval.
2. Ensure all contracts are coded, include a schedule of values, and pay applications prior to distribution.
3. Help project accountant resolve various issues related to contracts and accounting.
4. Help resolve monthly invoice discrepancies as requested by project manager.
5. Help resolve accounting questions and trouble shooting issues with vendors and contractors as required.
6. Help ensure all proper accounting procedures are implemented on each project.

PROJECT ADMINISTRATION:

1. Submit permit submittals for projects as requested.
2. Complete various project applications for power, gas, energy rebates, etc.
3. Procure bonds, track all bonds, and facilitate the release of bonds as requested.
4. Schedule appointments and/or coordinate meetings for the Project Manager as needed.
5. Copy, route and send incoming and outgoing correspondence for the Development Group as needed.
6. Check “out going” boxes on a daily basis for Development Group and distribute as directed.
7. Assist with Development Group filing as requested.
8. Assist with project related phone/address lists.
9. Arrange for messenger/delivery service for Development Group as requested.
10. Set up and help organize all projects to operate in a consistent fashion.
11. Conduct trade and jobsite office correspondence and communications as requested.
12. Order and route all requested drawings, prints and plans.
13. Assist with updating as-built document and producing Operation and Maintenance manuals for selected projects.
14. Arrange to have bid packages distributed to prospective bidders.
15. Maintain files for field reports for Testing Labs, soils engineer, and special inspections for all projects.
16. Assist with maintaining as-built documents as requested. .
17. Prepare and update scopes of work as requested by the Construction Manager.
18. Update and formalize meeting minutes as requested.
19. Run errands to the City. Consultants, etc. as requested.
20. Complete miscellaneous projects as requested by Project Managers.

h:\general\contract and project administrator.doc

Holland Residential – Seattle, WA
See original job posting at Holland Residential » Overview :
Holland Residential is seeking an experienced Superintendent to join our Construction Team.

We are seeking a team player with a strong work ethic that offers exceptional interpersonal skills, proven work ethic and follow through. The Holland Team consists of Associates that demonstrate strong leadership, communication, team-building, and decision-making skills.

Responsibilities :
Job Summary:
This position is responsible for planning and organizing a construction project so that it is finished in a quality manner, on schedule, and within budget to develop and maintain a positive company reputation with the client and community. The incumbent must maintain effective communications with immediate supervisor and the Project Managers on all construction matters that relate to project success. The incumbent is responsible for the schedule, quality, budget and safety on assigned construction projects, all in accordance with Holland policies and the requirements of local jurisdictions.

Essential Job Functions:
Provides information and expertise in the design and planning of construction projects to ensure quality, timely and cost effective construction. Studies contract drawings, shop drawings, specifications and quality assurance programs to fully understand design criteria for construction purposes. Provides critique and suggestions regarding design details to ensure buildability of project. Contributes to the establishment of controlling budgets and scheduling of construction activities during pre-construction meetings. Assists in ensuring that appropriate building permits are obtained. Oversees and directs all phases of construction work at project job sites. Arranges for proper size and skill-mix of crew on jobsite where necessary. Monitors progress schedule and takes action to ensure project proceeds on established schedule. Orders construction materials according to project specifications. Schedules work activities of crews and subcontractors to effectively sequence activities. Ensures that building inspections are completed at the appropriate times. Oversees the maintenance and protection of company equipment. Determines and orders tools and equipment according to project requirements in a timely manner. Monitors and corrects all construction activities to comply with applicable municipal ordinances. Ensures proper and accurate job layout according to design drawings and specifications. Monitors job costs and takes corrective action to ensure project completion within budget. Maintains good relationships with neighbors of jobsite. Monitors, enforces and maintains job safety for construction project. Ensures that crew is informed of, and uses safety equipment required by OSHA / WHSA regulations as applicable for state or region. Monitors subcontractors to ensure that safety requirements are adequately met. Monitors construction activities and takes corrective action to ensure that quality standards are met. Monitors subcontractors to ensure that all work proceeds within quality assurance programs. Monitors jobsites to ensure that construction proceeds according to requirements of quality assurance programs. Completes punchlists and corrects all punchlist related problems. Directs the completion of all construction detail to ensure customer satisfaction. Ensures that occupancy permit is obtained before owners take occupancy. Prepares reports and documentation to comply with company procedures. Ensures that time cards are prepared and submitted to appropriate party. Prepares progress reports that contain labor hours and in-place quantities. Maintains an accurate up-to-date job diary for jobsite. Prepares equipment and manpower requests for construction needs. Generates back-up for owner change orders, and processes back-up for subcontractor back charges. Maintains effective supervision and communication on jobsite. Clearly and accurately delegates authority and responsibility to subordinates and co-workers. Creates and maintains productive working relationships with project managers and subcontractors. Keeps supervisor and project managers informed on construction projects. Reports progress of projects. Reports potential problems. Communicates need for in-house resources. Reviews preliminary drawings for cost control, assists Project Manager in budget preparation and in the analysis of potential construction techniques. Supervises subordinates according to labor contract specifications. Enhances company posture on Equal Employment Opportunity by recruiting, selecting, developing and retaining protected class employees. Performs other duties assigned.

Qualifications :
Education : High School Diploma or equivalent required. Additional construction related courses from a vocational or technical school preferred.

Experience: This position requires a minimum of three to five years experience supervising construction projects /activities. Carpentry background is helpful including previous experience as a framing or drywall supervisor. Demonstrated construction ability shown through superior performance in a supervisory capacity. Familiarity with design/build process and ability to coordinate many people and activities involved in construction according to plan and design intent.

Skills and qualifications :
Strong verbal and written communication skills Ability to work effectively with all levels of employees while inspiring respect and credibility Ability to perform multiple tasks in a complex operating environment Problem analysis and conflict resolution skills Effective teamwork and interpersonal skills Detail oriented and organized Strong analytical aptitude Must work well under pressure Must be proactive, flexible, responsible and resourceful Able to work independently, self-managed and motivated Demonstrated advanced proficiency in the use of Word, Excel, and intermediate proficiency in the use of PowerPoint and Outlook is required Customer focused and responsive Strong attention to detail

Additional requirements:
Ability to lift, push and pull up to a minimum of 20lbs Flexibility in days and hours worked Hearing and visual ability to observe and detect signs of emergency situations Fluency in English both verbally and non-verbally Computer literacy Valid Driver’s License

Working conditions:
This position is in the construction environment and involves hazardous work conditions requiring protective equipment and training that conforms to OSHA / WSHA regulations. Conditions my cause some physical discomfort due to temperature, dust and noise.

The Superindentent represents and promotes Holland’s Core Values of Great People, Great Business, Deliver Exceptional Customer Service and Have Fun! This is an excellent opportunity to apply your talent, vision, drive, and experience to the Holland Team.
Holland Residential – 1 day ago – save job – block

We’re growing!

Our Facilities Coordinator assists the Corporate Services team in carrying out the daily operations required to maintain and improve the company’s physical properties. This position will spend up to 20% assisting with Mailroom operations.

Essential Functions:
Home Office and Branch Moves
Schedule home office moves and workstation reconfigurations with contract vendor.
Provide complete and accurate quotes to department managers requesting moves and/or workstation reconfigurations.
Prepare and distribute move documents, coordinating all moves with the IT Help Desk.
Provide moving instructions and supplies to employees being moved.
Ensure that all moves are well organized and as seamless as possible to employees being moved.
Assist the Corporate Services team with branch moves.
Space Plan Maintenance
Track employee moves and locations in the home office and branches.
Make regular updates to floor plans in Microsoft Visio.
Organize and maintain home office and branch drawings.
Support the Corporate Services team by providing drawing enlargements and print-outs as requested.
Corporate Services Work Requests
Field incoming work requests and create HEAT tickets for the Corporate Services team.
Request repairs and maintenance from approved vendors for the home office and branches.
Monitor status of requests and provide regular updates.
Vendor Management
Coordinate current vendors and service providers.
Maintain vendor relationships to assure fair pricing and prompt service.
Assist the Corporate Services team in locating new vendors as needed.
Conduct vendor research to ensure competitive pricing and service.
Two Union Swuare Maintenance and Coordination
Inspect Home Office facilities regularly to evaluate maintenance and repair requests.
Request repairs and maintenance from approved vendors.
Inspect and approve maintenance and repairs performed by vendors.
Perform required maintenance and repairs as directed.
Two Union Square Security System
Perform lead function in maintaining and monitoring access card system.
Provide new employees with access cards and ensure access cards are returned for all employees leaving the employ of HomeStreet Bank.
Coordinate building access levels with Two Union Square Tenant Services.
Annually produce and provide home office managers with reports indicating the number of staff they have with access cards and the corresponding level of access.
Place service calls with security system vendor for maintenance and repair of the card access system.

Mailroom
Assist the Mailroom with morning mail sort of incoming mail and outgoing mail along with courier packages.
Receive and log deliveries, including timely notification to designated recipients.
Process overnight packages and branch mail bags for pick up by contract courier.
Assist various departments with bulk mailings.
Assist customers and employees with mail inquiries and package tracking.
Other Functions
Provide administrative support to VP of Corporate Services and Facilities Coordinator II.
Act as lead in the management of the HEAT ticket tracking system for the department. Includes running monthly work matrix reports.
Cross trained in mailroom functions.
Other duties and responsibilities as assigned.

REQUIREMENTS:
Minimum of 1 to 2 years work experience in facilities, real estate management construction or project supervision, and mail room operations. Education may be substituted for experience.
Excellent communication skills – phone, written and personal contact – with patience and tolerance in dealing with others.
Ability to work within deadlines and under pressure.
High degree of initiative, multi-tasking abilities, customer service skills and problem-solving skills.
Ability to be adaptable and flexible; desire to work cooperatively with others as a team and with people of diverse backgrounds.
Maintain effective communication and working relationships with co-workers and managers.
Unquestionable integrity and ability to handle confidential and sensitive information.
Regular and punctual attendance is essential.
Willingness to assume additional responsibilities/duties/projects as they arise.

Ability to lift 20-50 lbs.

HomeStreet Bank is an Equal Opportunity Employer
HomeStreet Bank – 22 hours ago – save job – block

Holland Residential has posted the following position:

Site Coordinator

Qualifications:

Education:  High School diploma or equivalent required. Bachelor Degree strongly preferred.

Experience:  Requires three to five years supervisory (foreman, general foreman, etc.) experience, design-build experience helpful. Construction experience in concrete, wood / steel stud framing, drywall and structural steel erection are preferred.

• Strong organizational skills
• Superior analytical aptitude
• Strong communication skills, both writing and oral, and able to communicate to a wide variety of people
• Self-starting and driven
• Ability to solve problems, and use available resources is required
• Must be honest and prepared to work in a team environment
• Proficient in MS Suite, specifically MS Word and MS Excel

Follow the link for more details and to apply.

https://jobs-hollandresidential.icims.com/jobs/2421/job?&sn=Indeed&?mode=apply&iis=Indeed&iisn=Indeed